Job Details

Project Coordinator
Hybrid Role
Compensation: $35 per hour
Full-time, Contract-to-Hire

ABOUT THE ROLE

Our client is seeking a Project Coordinator to support their Health Insurer's Executive PMO. In this role, you will work closely with senior leaders and project managers to drive enterprise priorities, organizational initiatives, and cross-departmental goals. You’ll help leaders stay organized, track commitments, prepare deliverables, and ensure follow-through—acting as a trusted second-in-command to project and program leads. The Project Coordinator will serve as a central hub between leadership, project managers, and external partners, prepare executive-ready documentation, support basic budget tracking, and help translate discussions into clear deliverables. This position requires strong organizational and communication skills, adaptability to changing priorities, and experience with Microsoft 365 tools. Participation in Brooksource's Elevate program offers technical training, mentorship, and opportunities for professional growth within a large health insurance network undergoing digital transformation. If you are interested in project or program management long-term and possess strong organizational and communication skills, we encourage you to apply!

WHAT YOU'LL DO

• Support senior leaders and project managers with planning, coordination, and execution of enterprise-wide initiatives
• Capture and distribute meeting notes, action items, decisions, and follow-ups
• Track project tasks, deadlines, and dependencies across multiple initiatives
• Assist with portfolio-level activities, including annual planning, intake tracking, deadline management for submissions and change requests, and weekly/ad-hoc status reporting across the PMO
• Act as a coordination hub between project managers, leadership, and external partners
• Prepare and maintain presentations, summaries, and executive-ready documentation
• Support basic budget tracking and status awareness
• Help project managers translate discussions into clear deliverables and next steps, especially where structure is still forming
• Adapt to changing priorities as the organization goes through growth and realignment

WHAT YOU BRING

• Experience supporting projects, programs, or leadership teams in a coordinator, PMO, or administrative PM role
• Strong organizational skills and ability to manage multiple priorities
• Consistent attention to detail and follow-up to keep work progressing
• Clear, confident written and verbal communication, especially with senior leaders
• Comfortable collaborating across teams with varying styles, tools, and expectations
• Professional, service-oriented mindset and strong teamwork skills
• Adaptable to change in a growing and evolving organization
• Experience with Microsoft 365 tools; familiarity with JIRA is helpful but not required

WHAT'S IN IT FOR YOU

• Join a team dedicated to building and enhancing digital technology and directly impact the member experience and enhance how members interact with technology
• Participate in Brooksource's exclusive Elevate program, which provides online technical training to rapidly enhance your technical ability and a senior mentor to guide your development
• Get your foot in the door of a massive health insurance network that is on the cusp of a digital revolution and create a direct impact in that transformation
• Weekly paychecks, comprehensive health benefits, and more